The Roger Diamond Foundation
Health & Safety Policy 2026
1. Purpose and Statement of Intent
The trustees recognise their duty to provide a safe and healthy environment for all volunteers, trustees, children, and visitors participating in the organisation’s literacy programmes. While the organisation does not operate permanent physical premises, it prioritises safety across all delivery settings.
2. Responsibilities
The Board of Trustees: Holds ultimate responsibility for health and safety, ensuring risks are assessed and policies are reviewed annually.
Volunteers and Staff: Must take reasonable care of their own health and safety, follow safety instructions, and report any hazards, injuries, or near-misses immediately to a designated trustee.
3. Risk Assessments for Delivery Settings
Because delivery takes place within third-party environments (such as schools, community centres, or local authority venues), the organisation will:
Venue Verification: Confirm that partner venues have valid health, safety, and fire certifications before commencing delivery.
Local Inductions: Ensure volunteers are briefed on the specific venue’s emergency exit routes, fire assembly points, and first-aid facilities.
Activity Safety: Ensure layout areas for reading and writing sessions are free from trip hazards (such as trailing cables or poorly placed bags).
4. Incident Reporting and First Aid
Accident Log: Any accident or injury occurring during a session, no matter how minor, must be recorded in an accident log detailing the date, time, individuals involved, and action taken.
First Aid Access: Volunteers must know who the designated first aider is within the host venue (e.g. the community centre’s or venue’s staff) to access immediate medical attention if a child or volunteer is injured.
5. Review
This policy will be reviewed annually by the trustees to maintain high safety standards.
Adopted on: 24th July 2026
Next Review Date: 24th July 2027
